The “Six Commandments” For Effective Boards

The greatest professional blessing of my life is to have been mentored for 12 years by Dr. Tom Doyle—he as president, and me as a young principal of Montgomery Catholic High School.

Among his many gifts, Tom became well known for his work with school boards, and was often asked to host workshops for dioceses around the country. He concluded each session with his “Six Commandments”—brilliant in their simplicity and wisdom:

Boards Decide.

The primary work of the Board is to make decisions—to vote, not to talk. Issues have been raised in previous meetings, they’ve been assigned to committees, committees have reported back to the Board, and now the Board either accepts, rejects or amends. Monthly meetings should take 75 minutes max for this reason.

Committees Work.

Standing committees do the “work” of the Board. The finance committee recommends the increase in salaries, tuition and budget for next year. Building and grounds committees might do annual inspections of the school, taking note of safety issues and where cosmetic improvements can be made. Marketing committees help with recruiting plans for the upcoming year. Each brings their recommendations to the Board for a vote .

The key to successful Boards is active committee work.

Agendas Govern.

The Board meeting is directed by an agenda, and if it’s not on the agenda, it’s not discussed at that meeting. Is there a Board member who is hot-fired on the cause for something and wants to speak out about it? Then the executive committee decides whether his issue goes on the agenda for next month. This helps a Board stay future oriented and keeps it from being dragged into whatever the emotional issue of the day is. It also keeps the principal from being blind-sided at meetings.

Executive Committees Think.

The executive committee of the Board (typically, the president, vice-president, with the president or principal) has two primary functions: To create an agenda for the meeting, deciding on which matters the Board will take up (and which ones it won’t), and to assign tasks to the committees, establishing the parameters of their work and a time-table for presenting interim and final reports to the Board.

Principals Share.

Every board meeting, principals should inform the Board of issues at the school—successes, issues of concern, new faculty, new programs, ideas of the faculty and staff—all those things that help the Board understand the life of the school through the principal’s eyes.

Everyone Writes.

A funny thing about our memories: we all remember differently. That’s why one of the cardinal rules of good board practice is no oral reports. Committees write down their findings. Principals write down how they’re doing. The secretary records the minutes, which are then voted as “acceptable” in the next meeting. What if a committee doesn’t have a written report that month? Their work and all discussion is tabled for the next meeting.